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How do I edit my invoices for my Webydo store?

Customers like to know what they're buying. Without any written proof of what they were charged for, they're likely to distrust the merchant’s pricing, which can lead to bad publicity for any business.

The invoice, which the seller issues to the buyer with details of a good or service the seller has provided, is one of the most important forms of business documentation. Having an opportunity to customize the invoice template, so that it matches the style of your business, is an essential feature for a great number of merchants selling online.

The Webydo Store provides a tool for editing invoices in your store. You can add a personal logo to it, specify your business registration number and even change the whole invoice template.

To access your Invoice Settings, please, open your Webydo Store Control Panel → Settings → Invoice.

​How to add a logo to the invoice?

Click on "Upload invoice logo" button and choose the file from your computer: 


Once added, the logo is displayed on the printable sample. You can print the sample to see, if it looks OK, and upload a different image by click on "Change invoice logo" or remove it at all.

How to add a business registration number to the invoice?

​Displaying some ​kind of seller registration ID on invoices is required in most European and a few other countries. For instance, in the UK VAT Reg No is required, P.IVA is obligatory in Italy, ABN - in Australia, etc.

Click on "Set VAT id" button and insert the value to the editable field. ​​If you click on ‘pencil’ icon, you will be able to edit the default name of tax registration ID as well.
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​Once added, the tax ID will be displayed on all invoices in your store.
​The specified Tax ID number will additionally be included to the email notifications sent to your customers by email. By default, the ID number is displayed in the footer of the letter:

How to edit the invoice template?

It’s possible to edit the invoice template with the help of HTML tags and regular expressions.

​Invoice template uses standard HTML tags and special regular expressions for transferring order details to the invoice. You can add or remove the variables of these expressions, change their positions and make a custom invoice, precisely suiting your needs.

How to remove SKU number from invoice?​

For instance, to remove SKU number from the invoice, you need to delete the corresponding ${orderItem.sku} variable from the template.

Can I preview the changes I’m making?

Webydo Store allows to see the changes that you’re performing with your invoice before saving them. While editing, click on "Preview" to see the current look of the template or "Print Preview" to check whether it looks good on paper.

Are invoices translated to other languages?

There’s a number of special text label variables, which are responsible for changing the language of general invoice headings, like "order", "buyer", "phone", depending on the customer’s browser language.

This is the list of text label variables and their default English wordings:

VariableText
${textLabels.order}Order
${textLabels.orderComments}Order comments
${textLabels.footerMessage}Thank you for your order!
${textLabels.customerService}Customer service
${textLabels.phone}Phone
${textLabels.shippingMethod}Shipping method
${textLabels.paymentMethod}Payment method
${textLabels.discountCoupon}Discount coupon
${textLabels.items}Items
${textLabels.shipping}Shipping
${textLabels.total}Total
${textLabels.shipTo}Ship to
${textLabels.buyer}Buyer


Note, that these variables are automatically translated to another language if the customer is using this language in their browser. Otherwise, the label will show up in English.

The rest of the content is retrieved from the order details and is displayed as recorded in the order.

 

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